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IIBA.org Articles 10 Failure Traps To Watch Out For During Your IIBA Exam Preparation

Business analysis has been identified as a key discipline in organizations across the globe. Business analysts enable the enterprise to articulate its needs, the rationale for change, and design and describe solutions that deliver value. Business analysis can be performed in a project or across the enterprise. It is used to understand the current state, define the future state, and determine activities required for the necessary transition.

These skills has been in great demand and seeing a significant growth pattern for the last few years. Business Analysis has been identified as ahot skill to acquire by LinkedIn Learning and the US Bureau of Labor statistics.[CITATION]*

** **Source: https://learning.linkedin.com/blog/top-skills/the-skills-companies-need-most-in-2020and-how-to-learn-them

The business analysis profession is one of the fastest-growing occupations. Between 2014-2028** a 14% industry growth has been projected. Business Analysis career prospects growing are very promising.

**Source: US Bureau of Labor Statistics https://www.bls.gov/ooh/business-and-financial/management-analysts.htm

However, many times we Business Analysts get caught up in our daily job. We perform only one part of this dynamic role over the years, keeping ourselves away from the practices/techniques beyond our organizational boundary. It is critical to get a holistic view of the profession and be skilled in the tools and techniques practiced across the industry to climb the career ladder and improve business outcomes.

Industry certifications, such as offered by the International Institute of Business Analysis (IIBA) [LINK https://www.iiba.org/business-analysis-certifications/iiba-certifications/ ], are proven ways to get oneself established in the industry and achieve much-aspired growth in the profession in terms of skill, visibility, personal branding, and career growth to name a few. In fact, it opens a myriad of opportunities for a business analysis professional.

This article is meant for those wishing to achieve an IIBA certification on the first attempt without falling for failure traps.

The article will discuss:

1. Strategy to ace the IIBA certification exam

I. Choosing the certification to pursue

II. How to come up with a perfect study plan for yourself

III. Preparing with the best resources

IV. Choosing the right Mentor

V. Putting up your application without breaking your head

VI. Preparing yourself with the right tools of exam simulators

VII. Learning the best tips to handle exam anxiety

VIII. Getting the infrastructure set up to ensure a seamless exam experience

 

2. The most common failure traps that many exam takers have stumbled on

I. Memorizing BABoK instead of understanding the flow and the terminologies

II. Relying too much on one's experience as a BA

III. Lack of proper understanding of BABoK terminologies and expectation

IV. Not preparing with the right resources, right model questions, and simulators for practice

V. Expecting direct questions from BABoK

VI. Poor time management

VII. Exam anxiety / Getting stressed

VIII. Underestimating the exam complexity

IX. Inadequate preparation

X. Getting stressed based on the initial difficulty level of questions


Strategy to ace the IIBA certification exam

• Choosing the certification to pursue

If you are looking at making your foundation strong in the Business Analysis role and want to be a distinguished Business Analyst, you should get formally trained, skilled, and certified in IIBA certifications.

IIBA certifications are the most desirable certifications for business analysts to excel in their careers.

IIBA has three core business analysis certifications: ECBA, CCBA, and CBAP, and four specialized certifications, AAC, CBDA, CCA, and CPOA.

The core certifications have been around for a while. They have gained popularity as they focus on business analysis skills and techniques. They also have some eligibility criteria set by IIBA for professionals to qualify to take up the exam.

Here is a basic guide to help evaluate which certification should you be pursuing:

  • Beginners/newbies, college grads, and anyone looking to start thier career or transition to a business analysis career should pursue IIBA’s ECBA first.
  • Professionals with 2.5+ years of business analysis work experience in the last 7 years of work history should pursue IIBA’s CCBA.
  • Professionals with 5+ years of business analysis work experience in the last 10 years should pursue CBAP.

Many times, one may not be a designated Business Analyst but may be performing the responsibilities of one; some of those roles are (but are not limited to)

  • ERP Implementation
  • Product implementation
  • Process mapping and improvement
  • Change management consultant
  • Functional consultant

The biggest myth around IIBA certifications is one must complete the lower-level certifications before moving to the higher one.

You can go to any level without going through the previous ones as well.

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• How to come up with a perfect study plan for yourself

  • Plan 1 hour of study per day or 6 -8 hours of study per week 
  • Plan your study based on the kind of a learner you are, e.g., auditory, visual, kinesthetic, or reading writing 
  • An expert/instructor-led class may be the best to start with, followed by studying the concepts from IIBA’s Guide to the BABoK/KAs. The expert provides a simpler way of interpreting the BABoK Guide and underlying concepts, making it easy to understand and follow. 
  • Do self-study of the Knowledge Areas, one by one, followed by quizzes or questions based on each knowledge area, to test your understanding. 
  • Take practice exam questions. 
  • Timeline 
    • Training Sessions:  1 week (Fast track) /4 – 8 weeks (staggered class) 
    • BABoK Guide study resources: 2 – 3 weeks 
    • BABoK Guide reading: 2- 3 weeks  
    • Flashcard, Video & Audio learning (optional): 2-3 weeks 
    • Quizzes 
      • Chapter-wise tests: 4 weeks  
      • Revising the areas where you faltered: 1- 2 weeks 
      • Revise study guide and key concepts: 1-2 weeks 
      • Simulation exam: 2- 3 weeks

• Preparing with the best resources  

Though the Guide to the BABoK is the ultimate guide that one needs to prepare for IIBA’s core certifications, the book's sheer size makes it very intimidating. A foolproof plan for preparation should include additional study material to help absorb the main concepts of the Guide to the BABoK.

A good step is to get hold of a good BABoK Study Guide from an IIBA endorsed training provider, along with other curated content like question banks, exam simulators, exam tips & prep plans, video & audio learning, etc.  

Crisp and curated study content will reduce your study time and help you prepare in a more structured manner. 

Adaptives's best-selling free eBook, 200 IIBA® Exam Prep Questions, is an amazing resource to accelerate your journey towards becoming a highly paid and sought-after IIBA certified business analyst. Utilized by 1,000s of business analysis professionals globally, this book has everything you MUST know to ace your IIBA Exams along with 200 IIBA sample questions!

•  Choosing the right Mentor

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A crucial part of the IIBA certification exam preparation is that you should choose the right Mentor. A mentor is usually an IIBA certified trainer/coach who is an expert in the business analysis domain. Make sure that your trainer has not only gone through the rigorus IIBA exams and aced it but also knows what it takes to crack them. 

Having someone qualified to guide you through the certification exam preparation can make the entire process less daunting. The help that your Mentor can provide in decoding the Guide to the BABoK is priceless not only for your IIBA exams but also to become a high performing business analysis professional and stand out in your job. 

•  Putting up your application without breaking your head 

The application for the IIBA certification exams can be filed through the IIBA website. The Handbook- core-ba-certification-handbook.pdf (IIBA®.org), gives the detailed steps on filling the application form. 

Adaptive US offers an Application Simulator as a part of its Certification Prep Training, that takes care of all the requirements from IIBA for the certification exams. 

•  Preparing yourself with the right tools – Exam Simulators 

A good set of simulation questions prepares you for the various kind of questions that you will face in the actual exam.  
Go through the explanations given for the answers during the test. They will help you in assessing your strengths and weaknesses. Study the areas that you have faltered in once more. 

Remember, these simulation practice tests give you the most accurate feedback on your exam readiness. They let you know how well you have understood the Guide to the BABoK and able to apply it in a given case or a scenario. This gives you extremely valuable knowledge to apply in your job as well, where you need to put your concepts/techniques to use. 

You can consider yourself ready for the exam once you consistently score over 80% in each Knowledge Area of your simulation exams. 

•   Learning the best tips to handle exam anxiety 

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Some tips for handling your exam anxieties- 

  • Eat healthily and exercise regularly 
  • Get plenty of sleep 
  • Learn relaxation techniques 
  • Have a positive mental attitude 
  • Keep to a regular and structured study routine 
  • Do not feel anxious about the 'Inadequate Preparation' feeling 
  • Take an adequate number of practice exams. Once you score well on these exams, the anxiety level should reduce. 

•   Getting the infrastructure set up to ensure a seamless exam experience

The IIBA certification exams are now available online. This is an excellent step from IIBA as it allows people around the globe to appear for the exams and allow them the ease of giving the exam from the comfort of their homes. 

The exams are now live and remotely proctored, requiring a desktop or laptop, a good  internet connection, a working webcam, and a microphone. 

The infrastructure requirements that you need to ensure- 

  • Your identity proof copy 
  • Make sure that you have the hardware required for the exam. 
  • The online proctored exam is dependent on the Internet connectivity, firewalls, VPN, and camera quality. Make sure that these are of good quality and functional. 
  • Perform the compatibility test on the scheduling website- https://home.psiexams.com/#/home. This will ensure that there are no kinks during your exam time. 

The blog Ground Rules for IIBA Online Examinations gives you a detailed view of all the infrastructure requirements and the rules for the IIBA certification exam. 

The most common failure traps that many exam takers have stumbled on 

  • Memorizing the Guide to the BABoK instead of understanding the flow and the terminologies 
    IIBA certification exams like CBAP and CCBA are competency-based. To answer the IIBA exam questions, you need to understand the concepts in the Guide to the BABoK and their application, rather than memorizing the book. You need to understand the tasks, techniques well, and their relationship with each other. Though it is useful to commit some of the concepts to memory, you cannot answer the questions by rote.  

  • Relying too much on one's experience 
    The answers to the IIBA certification exam questions are based on the concepts, tasks, tehniques and definitions of the Guide to the BABoK rather than your individual experience as a business analysis professional. Instead of using your work experience to answer the questions, you need to apply the concepts from the Guide to the BABoK to the real world and then answer the questions. The inability to correlate the knowledge of the Guide to the BABoK can be detrimental to your exam performance. 

  • Lack of proper understanding of the Guide to the BABoK terminologies and expectation 
    IIBA certification exams like ECBA are knowledge-based, and thus, you need to know the terminologies to answer the questions correctly. In the higher-level exams, there may be terms from the Guide to the BABoK that are not generally used in your organization. It is essential to know the terms  and relate them to the terms used in your organization. Therefore, you need to familiarize yourself with the terms used in the Guide to the BABoK to pass the exam. 
    A good BABoK Guide Glossary explaining the various terms is a very helpful and valuable resource.  

  • Not preparing with the right resources, right model questions, and simulators for practice 
    If the learning material, practice questions, and simulators you are using are not adequate or based on IIBA’s Guide to the BABoK, it will be challenging to clear the exam.  

    Attending an IIBA certification training course will help not only with the resources required to prepare for the certification exam but will also help you identify the study methods that work best for you. 

    You can attend the live Interactive Exam Tips Webinar with Adaptive experts and ensure your chances of passing the exams on your first attempt 

  • Expecting direct questions from IIBA’s Guide to the BABoK 
    Another reason why many people fail to clear the exam is that they expect direct questions from the Guide to the BABoK. Exams like CCBA and CBAP have questions that are lengthy and complex.  

  • Poor time management  
    Time management is the key skill to cracking the IIBA certification exams. There have been cases where people have struggled to complete the exam. Several of our past students have told us that they could finish the exam just in time. 
    Some questions, like case-based or mathematical questions, require more time than the others, so it is essential to keep track of the time you spend on each question. 

    You should formulate a clear time management strategy that will help you optimize your time during the exam. 

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  • Exam anxiety / Getting stressed 
    Exam anxiety has the power to wreck weeks and months of hard work and preparation. There are several strategies, as discussed earlier in this blog, that can help reduce exam anxiety. Practice those steps diligently to be stress-free on your exam day. 

  • Underestimating the exam complexity 
    Sometimes professionals with ample business analysis experience feel that their experience will help them sail through the IIBA exam easily.  

    Underestimating the exam, its difficulty, and becoming complacent are some of the main reasons for failure in the IIBA certification exams. You need to remember that though business analysis experience is important, and it does help, that is not the only thing required to become successful in the exam. To achieve your certification goal, you need to dedicate time to read through and prepare from IIBA’s Guide to the BABoK and apply the concepts learned to answer the questions. 

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  • Inadequate preparation
    • Some of the reasons why the exam preparation is not adequate are: 
      Going for the exam too soon- If you are unsure of your preparation level, wait until you are comfortable with the Guide to the BABoK and then submit your application.  
    • Inadequate preparation time- IIBA certification exam needs a dedicated amount of study time. If you do not devote adequate time to study, it is more likely than not that you will be unsuccessful in passing the exam. 
    • Not being guided by the right Mentor/Coach. 
    • Not attending a proper IIBA certification training under an EEP (highly recommended by IIBA)- Statistics have proven that people who attend a prep course tend to have a higher chance of achieving their goal. 
    • Inadequate question preparation- Practice makes  perfect, and it is imperative to practice as many sample exam questions as possible. Simulation tests help you understand the level of complexity of the questions you will face during the exam.
  • Getting stressed based on the initial difficulty level of questions 
    Many exams follow the approach where intentionally, the initial questions are tougher. This is done to test the candidate's mental strength, confidence level, and ability to handle complex tasks. 

    Keep your cool, and don't get flustered, as the stress will negatively affect your performance. 

This will help you chalk out your certification path that will lead to success in completing your IIBA certification goal. The above strategies and common mistakes will definitely the points you want to make sure to follow and ace your IIBA certification exam on the first attempt.

Don’t forget to download your free copy of Agile Alliance’s eBook of 200 IIBA Exam Questions!